About User Roles and Responsibilities

Through VMware Data Services Manager, you can assign roles to users while creating them and thereby define what actions a user can perform in VMware Data Services Manager.

User Roles

VMware Data Services Manager pre-defines these three user roles:

• Provider Administrator
• Organization Administrator
• Organization User

Provider Roles

VMware Data Services Manager defines a single provider role named Provider Administrator. This role manages the VMware Data Services Manager installation. A user acting in the Provider Administrator role is a member of the Provider organization.

The Provider Administrator credentials are established during deployment of the Provider VM. Among other tasks, users in this role can:

• Import additional Organization Administrators and Organization Users.
• Create organizations.
• Create, view, update, and delete, Organization Administrators and Organization Users.

Note: A Provider Administrator can create databases only if a Namespace is associated with the Provider organization. If the Namespace used to create the database is associated with a Provider organization, the Provider Administrator can also manage and modify such a database that is created by an Organization Administrator or an Organization User and perform operations such as backups, clones, restores, recovers, and so on. The following operations can be performed by a Provider Administrator even if the Namespace used by the database is not associated with the Provider organization:

Change owner of database

Create and manage tags for a database VM

Download Root CA of a database VM

Download and regenerate server certificate of a database VM

Enable SSH Access to a database VM

Generate logs of a database VM

For more information, see Roles and Their Responsibilities.

Organization Roles

The Provider Administrator user assigns a role to each VMware Data Services Manager user that they create or import in an organization.

A user that is assigned the Organization Administrator role can manage all services in the organization to which they belong. An Organization Administrator can:

• Create Organization Users for the organization of the Organization Administrator.
• View Organization Users and Organization Administrators that belong to the organization of the Organization Administrator along with the Provider Administrator.
• Update Organization Users that belong to the organization of the Organization Administrator. However, an Organization Administrator cannot upgrade an Organization User to an Organization Administrator role.
• Delete Organization Users that belong to the organization of the Organization Administrator.

Users that are assigned the role of Organization Users can manage only the services that they provision. An Organization User can only create, delete, and manage the databases that they create.

Roles and Their Responsibilities

Each VMware Data Services Manager role has a default set of responsibilities as described in the following table:

Responsibility	Provider Administrator	Organization Administrator	Organization User
Deploy Provider VM	✓
Monitor Provider VM	✓
Managing Provider VM Updates	✓
Deploy Agent VM	✓	✓
Onboard Cluster with VMware Data Services Manager		✓
Share Environment	✓
Onboard/Delete Environment	✓	✓
View/Monitor Environment	✓	✓	✓
Manage Environment	✓	✓
Manage Organizations	✓
Manage Users	✓	✓
Manage Templates	✓
Manage Instance Plans	✓
Manage VMware Data Services Manager Installation Settings (LDAP, SMTP, others)	✓
Manage SSL/TLS Certificates for the VMware Data Services Manager Console	✓
Manage the Root CA for an Organization	✓	✓
Provision database VMs	✓	✓	✓
Manage database VMs	✓	✓	✓
View/Monitor database VMs	✓	✓	✓
Manage SSL/TLS Certificates for all database VMs Provisioned in the Organization	✓	✓
Manage SSL/TLS Certificates for my database VMs	✓	✓	✓
Manage SSH Access to database VMs	✓	✓	✓
Manage VM Operations (Clone, Power Off/On) on a database VM	✓	✓	✓
Activate or deactivate Email Notification	✓	✓	✓
Manage Database Maintenance Policy	✓	✓	✓
Manage Database VM Tags	✓	✓	✓
Generate Database VM Logs	✓	✓	✓
Manage Database Operations (DB Options, SSL/TLS, Resource Scaling, Extend Disk) on a database VM	✓	✓	✓
Change Database VM Ownership	✓	✓
Manage Database VM Upgrades (OS and Database Engine)	✓	✓	✓
Manage Read Replicas Database VMs	✓	✓	✓
Manage Database Backups	✓	✓	✓
Recover Database VMs	✓	✓	✓

For more information about user roles, see Provider Roles and Organization Roles.