Using the Calendar tab on your Workspace ONE Boxer, you can create, view, and manage the calendar events.

You can synchronize the Workspace ONE Boxer calendar by enabling the Sync Calendar option in Boxer Settings > Accounts > Exchange > Sync Calendar.

Create a Calendar Event

To create a calendar event, either double-click or long-press on any random time displayed on the calendar screen. You can also use the Add icon to create an event and enter the event details in the New Event screen.

View Calendar Event

You can search for any calendar event by title, location, and attendees. To view the event details, tap on the event. You can take action on your event using the following options:
Options Descriptions
Email attendees You can send an email only to the organizer or to all attendees including the organizer.
Forward event Forward an event to another user or recipient. While forwarding an event, you are presented with a compose email screen with event details already present, where you can add recipients.
Yes Accept an event.
No Decline an event.
Maybe If you have conflicting events, tap and propose a new time and date to the event organizer.
You can select one of the following ways to respond to your sender:
  • Respond with comments – Takes you to the email compose screen with space for adding comments before sending email.
  • Respond without comments – Sends response with default comments.
  • Do not send a message.

Set up Reminders for a Calendar Event

You can add reminders to an event or edit a reminder. To set up reminders, perform the following steps:
  1. Navigate to the Calendar tab.
  2. Click any calendar event.
  3. Edit the event.
  4. On the Edit event window, you can either edit a reminder or add reminders.

View Event Color Categories

Multiple events can be scheduled in the calendar and tracking numerous such events can be a challenge. Using the color categories available in your Outlook desktop application, you can assign colors to your events and categorize them. These color categorizations help you easily identify and organize the events. You can also provide the name of your choice to your event categories. Workspace ONE Boxer displays the events with their assigned colors in the Agenda, Day, Week, and Month views.

Note: Workspace ONE Boxer displays the events with the colors only if your admin enables the Exchange Web Services (EWS).

Expand Calendar Views

Multiple meetings can be scheduled in the calendar and these meetings can be viewed in day and week views. When numerous long, short, or overlap meetings are viewed in the day and week views, it can be difficult to distinguish between the meeting time slots. You can use the pinch to zoom feature available on Workspace ONE Boxer to zoom in both the day and week views to have better clarity about the scheduled meetings.

Dial into a Conference Call

You can dial a conference call without remembering the meeting ID directly from the Workspace ONE Boxer application. Upon tapping the conference number specified in the invitation, Workspace ONE Boxer dials the access code and connects you to the conference.

Send your Availability

Scheduling meetings with someone in another organization who has no access to your Workspace ONE Boxer calendar can be challenging. Avoid such back and forth emails when trying to plan meetings by using the Send Availability feature. This feature allows you to send your availability from the Workspace ONE Boxer's compose screen.

To send your availability, select the available date and time from the calendar view, by tapping the time you want. Upon selection, a box listing the selected dates and times is inserted to the email body.

Check Someone's Availability

Workspace ONE Boxer displays the availability status of the invitees when creating or editing an event. If you are the event organizer, tap Invitees and add people.

  • Workspace ONE Boxer does not support previewing the recipient availability for events with duration less than 30 minutes.
  • Workspace ONE Boxer does not support more than 20 recipients.
  • If you are using email servers that do not support the status lookup feature, Workspace ONE Boxer displays Fetching availability is not supported by your email server message.

If you encounter any network errors when previewing the availability of recipients, Workspace ONE Boxer displays Issue while fetching availability message.

Add Multiple Calendars

You can add multiple calendars to the Workspace ONE Boxer’s default calendar by enabling the Local Calendars option in the Workspace ONE Boxer settings. All the calendars are visible to you in distinct colors. You can also change the calendar color by taping the EDIT icon and specify the color you want to see. You can synchronize the Workspace ONE Boxer calendar by enabling the Sync Calendar option in Boxer Settings > Accounts > Exchange > Sync Calendar. You can also search for any calendar event by title, location, and attendees.

Add Attachments to Calendar Events

You can add attachments when you are creating a calendar event.
  1. To enable the calendar attachments feature, tap the Enable new features from the notification bar and then select Proceed.
    • The back-end services are upgraded to support the calendar attachment feature and a resync is required to fetch your emails.
  2. To add an attachment to your calendar event, select Add attachment. If enabled by your administrator, you can also view and download the attachments you receive as part of an invite.

Invitation Cards

Invitation Cards are displayed in emails containing calendar attachments.

These cards contain basic details of the events including title, time, location, recurrence information, and the reply options to send to the event organizer.

Upon receiving the invite, you can perform the following actions.
Icons Definition
Accept Accept your invites.
Maybe or Decline If you have conflicting events, tap and propose a new time while replying to the event organizer.
Screenshot of Workspace ONE Boxer Action Grid icon Perform necessary actions on the invite.
Screenshot of Workspace ONE Boxer view event date and time icon Shows the event date and time details.
Screenshot of Workspace ONE Boxer view event location icon Shows the event location.
Screenshot of Workspace ONE Boxer view number of attendees icon Shows the number of attendees.
Screenshot of Workspace ONE Boxer view your availability status icon Shows your availability status for the event by displaying Free or Busy.
Screenshot of Workspace ONE Boxer Reply to send attendance status icon Reply to send an attendance status to the event organizer.

Manage Delegate Calendar Using Workspace ONE Boxer

If you are granted the delegate access, you can modify your delegator's calendar and send and respond to meeting requests on behalf of the delegator. Based on the permission provided by your delegator, you can read, create, and modify their calendar.

Prior to managing your delegator's calendar, ensure that your delegator has granted you the access to the calendar.
Note: When delegating a calendar, a delegator can determine the level of access that the delegate must have to their (delegator's) calendar. Based on these permissions, the delegate can perform different actions on behalf of the delegator. Configuring permissions for calendar delegation depends on the Exchange setup that exists in the delegator's environment. For information about configuring permissions, the relevant Microsoft documentation can be considered as a reference.
To manage your delegator's calendar, perform the following:
  1. Navigate to Boxer Settings > Add account > Add shared account > Select an account and add the delegator’s email account.
  2. Refresh your inbox.

    If you are using an Office 365 account, you might see duplicate calendars on your calendar screen.

Note: Currently, Shared and Delegated calendars can be synced only manually.

To sync the calendar, navigate to the Calendar tab. At the top of the calendar view, click the vertical ellipsis (three dots), and click Refresh.