Workspace ONE Content distinguishes its viewing experience between Microsoft Office and Adobe files.

Microsoft Office Content

After opening a file, a menu of options displays to help you find the content you need, as quickly as possible. The available menu changes by file type.

Table 1.
Icon Definition
Remove the menu options for a cleaner reading view.
Tap to open a menu where you can search by entering keywords. Use the arrows that appear to navigate through the instances of the found word in your document. Found words are emphasized with a highlight.
Tap to open a menu displaying additional options. The options displayed change by file type.

To switch to the edit mode, use the edit icon from this menu.

Tap to enable or disable track changes on new documents. For existing documents with track changes, Workspace ONE Content track changes feature is enabled by default. To see the changes with the name of the user who made the change, select the text and tap View Changes.
Tap to open a menu displaying different track changes options.
Tap to switch to Annotation Mode after enabling the Edit mode.
Note: Workspace ONE Content supports viewing and editing of password protected DOCX, PPTX, XLSX, and TXT files. Workspace ONE Content also supports viewing of macro enabled DOCM, PPTM, and XLSM files.

IRM Content

You can view the Microsoft Information Rights Management (IRM) enabled content in Workspace ONE Content. When you open an IRM enabled file, Workspace ONE Content displays Microsoft IRM terms and conditions pop-up window. Accepting the Microsoft IRM terms and conditions redirects you to the Microsoft Rights Management login page. To access the file in view mode, enter your credentials. IRM enabled files are read-only.

Table 2.
Icon Definition
Remove the menu options for a cleaner reading view.
Tap to open a menu where you can search by entering keywords. Use the arrows to navigate through the instances of the word found by the search in your document. Found words are emphasized with a highlight.
Tap to open a menu displaying view settings.

Adobe Content

An Adobe file when opened displays options using which you can quickly search content, switch to edit mode and access additional options.

Table 3.
Icon Definition
Tap to open a menu of editing options and switch to the edit mode.
Tap to open a menu where you can search by entering keywords. Use the arrows to navigate through the instances of the word found by the search in your document. Matched keywords are emphasized with a highlight.
Tap to open a list of shortcut viewing options.
Tap to open a menu displaying additional options. The options displayed change by file type.

Edit Mode Options for Adobe Files

After opening an Adobe Acrobat PDF document, you can annotate and edit it directly in the app. You can now edit password protected PDF files. Workspace ONE Content also supports PDF forms. Use the following tool bar to annotate or edit files. Each open PDF document appears in a row of tabs across the PDF viewer.

Table 4.
Icon Definition
Tap the icon, tap the screen, and add a comment. Add the text in the Note text box.
Tap the icon and select the desired text marking from the menu that appears. Drag your finger along the text that you want to apply the marking. Apply any of the available markings to the selected text.
Tap the icon and select the desired shape from the menu that appears. Drag your finger along the screen to set the size of the chosen shape.
Tap the icon and trace the desired free form shape or image onto your file.
Tap the icon and lasso the annotations you want to select by tracing a circle around them with your fingertip. Once lassoed, a menu appears allowing you to further customize your annotations.
Tap the icon, drag your finger on the screen, and then rapidly pan the screen in the desired direction while editing.

Screen Mirroring

If enabled by your administrator, you can view the content displayed within Workspace ONE Content on a secondary screen (laptop or desktop computer) using third-party screen mirroring apps like Vysor.

Content Viewer Exit Options

After you view the files, you can determine the manner in which you want to exit the content viewer. The file type icon on the top-left corner of the content viewer when tapped displays a menu of exit options.

Table 5.
Option Description
Save the file to a selected location.
Share the file in an email.
Return to the Content View.