View and perform actions on your files directly in the Content app. The menu icon to the right of the files in any list view provides you various options to organize and personalize the content. Workspace ONE Content provides a menu of options to view and edit the Microsoft and Adobe files.

Actions on Content

The download icon to the left of the file when tapped downloads the file to the Content app. The menu icon to the right of the files in any list view provides various options. Using these options, you can perform actions on your files.

To perform actions or access additional functionality, tap the icons on each content tile.
Icon Definition
Add to your Favorites list. Tap again to remove it from your Favorites list.
Delete the file locally. A prompt asks for your confirmation.
View metadata on your file.

Workspace ONE Content distinguishes its viewing experience between Microsoft Office and Adobe files.

Microsoft Office Content View

After opening a file, a menu of options displays to help you find the content you need, as quickly as possible. The available menu changes by file type.

Icon Definition
Remove the menu options for a cleaner reading view.
Tap to open a search field where you can search by entering keywords. Use the arrows that appear to navigate through the instances of the found word in your document. Found words are emphasized with a highlight.
Tap to open a menu displaying additional options. The options displayed change by file type.

To switch to the edit mode, use the edit icon from this menu.

Tap to enable or disable track changes on new documents. For existing documents with track changes, Workspace ONE Content track changes feature is enabled by default. To see the changes with the name of the user who made the change, select the text and tap View Changes.
Tap to open a menu displaying different track changes options.
Tap to switch to Annotation Mode after enabling the Edit mode.
Note: Workspace ONE Content supports viewing and editing of password protected DOCX, PPTX, XLSX, and TXT files. Workspace ONE Content also supports viewing of macro enabled DOCM, PPTM, and XLSM files.

IRM Content

You can view the Microsoft Information Rights Management (IRM) enabled content in Workspace ONE Content. When you open an IRM enabled file, Workspace ONE Content displays Microsoft IRM terms and conditions pop-up window. Accepting the Microsoft IRM terms and conditions redirects you to the Microsoft Rights Management login page. To access the file in view mode, enter your credentials. IRM enabled files are read-only.

Icon Definition
Remove the menu options for a cleaner reading view.
Tap to open a menu where you can search by entering keywords. Use the arrows to navigate through the instances of the word found by the search in your document. Found words are emphasized with a highlight.
Tap to open a menu displaying view settings.

Adobe Content

An Adobe file when opened displays options using which you can quickly search content, switch to edit mode and access additional options.
Icon Definition
Tap to open a menu of editing options and switch to the edit mode.
Tap to open a menu where you can search by entering keywords. Use the arrows to navigate through the instances of the word found by the search in your document. Matched keywords are emphasized with a highlight.
Tap to open a list of shortcut viewing options.
Tap to open a menu displaying additional options. The options displayed change by file type.

Edit Mode Options for Adobe Files

After opening an Adobe Acrobat PDF document, you can annotate and edit it directly in the app. You can now edit password protected PDF files. Workspace ONE Content also supports PDF forms. Use the following tool bar to annotate or edit files. Each open PDF document appears in a row of tabs across the PDF viewer.
Icon Definition
Tap the icon, tap the screen, and add a comment. Add the text in the Note text box.
Tap the icon and select the desired text marking from the menu that appears. Drag your finger along the text that you want to apply the marking. Apply any of the available markings to the selected text.
Tap the icon and select the desired shape from the menu that appears. Drag your finger along the screen to set the size of the chosen shape.
Tap the icon and trace the desired free form shape or image onto your file.
Tap the icon and lasso the annotations you want to select by tracing a circle around them with your fingertip. Once lassoed, a menu appears allowing you to further customize your annotations.
Tap the icon, drag your finger on the screen, and then rapidly pan the screen in the desired direction while editing.

Screen Mirroring

If enabled by your administrator, you can view the content displayed within Workspace ONE Content on a secondary screen (laptop or desktop computer) using third-party screen mirroring apps like Vysor.

Content Viewer Exit Options

After you view the files, you can determine the manner in which you want to exit the content viewer. The file type icon on the top-left corner of the content viewer when tapped displays a menu of exit options.

Option Description
Save the file to a selected location.
Share the file in an email.
Return to the list view.

Sort Files and Folders

Improve your search results by sorting files or folders. To sort:

  1. Select the Search option.
  2. Enter the name of the file you want to select.
  3. Click the Sort icon and choose one of the following sort options to sort your files or folders.
    • Alphabetically
    • Modified Date
    • Priority
    • Size
  4. Click Done

Add a Folder or File to your Favourites List

To easily access frequently used folders or files, you can mark them as favourite and access it from the Favourite section. To do so,

  1. Go to All Files and you can select Managed Content, Local Storage or any Repository.
  2. Click the Overflow menu of the file or folder you want to mark as favourite.
  3. Select Favourite.
  4. Go to Favourites to view all your files and folders..

Print Files

Workspace ONE Content for Android provides you the ability to print files from the app through the printer that is already set-up on the device. To do so, you must:
  1. Open the document you want to print.
  2. Select Print.
  3. Select Settings and choose the printer
  4. Select Ok.
Note: The print does not support printing a watermark along with the document.

Share Paths of your Files and Folders

Share paths of your files and folders for Managed Content and Admin Repository. You can access the repository and select more options to copy paths for files and folders, and you can copy even while offline. Based on the SDK DLP settings configured by your administrator, you can also paste the copied content to other applications. You can copy paths for both downloaded and non-downloaded files.

files.