View and Manage Content

List and Grid View

The Content App displays files and folders in two view modes: List and Grid View. The List view is the default view. You can switch between List and Grid views as per your requirements and the selected view remains the same across different App sessions. The view remains in the same state even when the app is terminated and relaunched or pushed to the foreground or background. When you navigate from one screen to another screen where the setting is applicable, views change automatically.

Actions on Content

View and perform actions on your files directly in the app. The icons on the content cards help you perform various actions such as favoriting, deleting, uploading, downloading content and so on. Use bulk actions to organize many files at once. You can import documents from third-party apps only if your administrator allow the third-party apps.

Actions on Individual Content Cards


Icon	Definition
	Add to your Favorites list. Tap again to remove it from your Favorites list.
	This icon indicates that content has updates.
	View the metadata of the file.
	Use this menu to find information, delete, rename, collaborate by commenting or sharing (if available). Use open in functionality (if available) to send the document as an email attachment or with another secure application, or add the content to Favorites.
	Download content from a Corporate Content repository or an admin repository to the device. You can upload content to the admin repository. If the upload fails, you are notified of the failure, and you have an option to retry the upload.
	Content is in the process of downloading to the device.

Bulk Actions on Multiple Content Cards

To perform bulk actions on the files, select multiple files or folders and use the icons on the bottom navigation bar. When you select multiple files or folders, a check mark appears. Unavailable actions appear in gray and are not usable.


Icon	Definition
	Download the file.
	If Workspace ONE Boxer is configured with your managed account, use the app to send the email.
	If Workspace ONE Boxer is not configured, use the native mail client to send the email.
	Add to your Favorites list. This feature is available only on iPad.
	Move the file to a different location.
	Copy the file to the same or new location.
	Delete the file. A prompt appears to ask for confirmation.

Viewing Microsoft Office Documents

Workspace ONE Content offers various edit options for Microsoft Office files using which you can edit the files directly in the app.

After opening a Microsoft Word or Excel document, you can edit it directly in the app to ensure it is protected alongside your other corporate data. The following options are available to edit document.


Icon	Definition
	Use this menu to save the file, send as an attachment on an email, print, open into (if available), add comment, or exit.
	Undo and redo actions as needed.
	Add pictures, text, shapes, table, chart, symbol, header and footer, hyperlink, bookmark, footnote and endnote.
	Use this option to format or edit fonts, paragraph, and style settings.
	Select to access other menu options to format the document. Perform find and replace, turn track changes on or off, spell check, and so on.
	To mark items or objects, draw over the document.
To perform the actions like copy, cut, or delete, tap on added text, images, chart, and table. To edit data, double tap on the chart. You can also edit and save documents with custom fonts using Workspace ONE Content.

Save Options for Microsoft Office Files

Microsoft Office files can be saved in different ways. To decide how and where you want to save the file, tap the menu icon and then follow the prompts.

On tapping the

icon, an Import window appears with the following options:

Save File as a New Version. The file name remains the same but a new version number is added to the content card. (The availability of this option can change depending on your repository settings.)
Save As a New File with a new version. Edit the New File Name and Location. This text box appears while saving word documents from your Local Storage.
Save As a Draft which appears on the screens but not synced to a repository. The text Draft appears below the file name. To move the document out of draft status, save the document as a new file. After saving, tap the icon at the top of the screen to return to where you last accessed content.

Viewing PDF documents

You can directly annotate a PDF document after opening it in the app. The app saves the added annotations automatically. To annotate files, use the following toolbar. Each open PDF is displayed in a row of tabs across the PDF viewer.


Icon	Definition
	Add this document to your Favorites list.
	Add annotations to the document, view the outline, or add bookmarks.
	See thumbnail views of all the pages in the document.
	Control the brightness level of your screen. You also have the option to view the documents in dark mode.
	Search the open document for key words.
	See additional information about the document such as author name, verison, date of creation.
	View the document in Book-style in landscape mode only on iPad devices, which is two pages at a time. To do so, set page mode to Automatic. When you return to portrait mode, you can switch back to single page view.

You can view the PDFs in both the page width and the full page views when on landscape mode. The page width view can be enabled by toggling the Enable Page Width View for PDFs setting from Preferences on the Settings screen.

Save Options for PDF Files

You can save the changes by tapping the disk icon that appears in the bottom bar of the screen after you annotate the file. Follow the prompts to save changes. The Save File window appears with the options for saving:

Save File as a New Version. The file name remains the same but a new version number is added to the content card.
Save File as a New File with a new version. Edit the New File Name and Location if desired.
Save File as a Draft but it is not synced to a repository. The text Draft appears below the file name. To move the document out of draft status, save the document as a new file.

After saving, you can close the document by tapping the X in the tab, or tap Back to return to the content screen where you last accessed content.

Flatten Annotations for PDF Files

The annotations that you add in the PDF file might not appear when the file is opened in a file viewer outside of the Workspace ONE apps. For the annotations to appear, you must flatten the annotations.

To flatten the annotations, toggle the Flatten Annotation setting in the Save File window that appears while saving the file. The flattened annotations appear in the PDF but can no longer be edited or removed.

Document Scan with Border Detection

You can scan a document and capture its image with precise borders using the automatic border detection functionality available on your Content app. This functionality helps avoid extra margins or dark borders on the image, thereby enhancing the image quality. You can also manually adjust and crop the document borders.

To begin the scan, tap the '+' icon and select the Scan Document option. You can save the captured image either as an image file or as a PDF.

Download Multiple Documents

Workspace ONE Content supports the parallel downloads feature. This feature allows you to download multiple documents at the same time, which reduces download time when downloading many documents. You can also pause and resume downloads individually or in bulk.

Clear Cache for Sync

If your files are missing after updating file, you might need to clear the sync cache on your iOS device. To clear the sync caches that have been saved on your device, navigate to the Settings > Advanced, and then select the Clear cache for sync option.

Download Files on Priority

You can priotize file download which is queued in Activity page for download. To do so, navigate to the Activity page, then to the queued file, and select Download on priority to move it to the top of the queue, after the files that are currently downloading. The Activity page lets you set the Download on priority option only in the online mode.

Share Paths of your Files and Folders

Share paths of your files and folders for Managed Content and Admin Repository. You can access the repository and select more options to copy paths for files and folders, and you can copy even while offline. Based on the SDK DLP settings configured by your administrator, you can also paste the copied content to other applications. You can copy paths for both downloaded and non-downloaded files.