Content Management using Workspace ONE Console

The Content Management solution provides you multiple options to manage the content that is stored, synced, or deployed from the Workspace ONE UEM console.


The Content Management solution provides the following functionalities to manage the content:

  • Content Management Dashboard for quick overview of the users and managed content.
  • List View for viewing and managing the content.
  • Content Settings menu to configure repository, storage, deployment, and management options for different types of content.

Menu Options for Content Management

In addition to the default view in the console, there are several other screens that simplify content management. They display in a secondary navigation menu to the left of the Content Dashboard in the UEM console.

Review the available menu options for Content Management.

Setting Description
List View Toggle between the UEM Managed and the Corporate File Server list view.
Repositories Select repositories for accessing the repository configuration options. There are two types of repositories, admin added repositories and user added repositories. Users add repositories using the templates you configure in the console.
Categories Add categories and subcategories. Added categories are displayed on the screen in a list view with an action menu.
Featured Content Manage the featured content you added from the List View or the Categories List View on this screen. Featured content is displayed prominently within the VMware Workspace ONE Content, providing easy access to high volume content. Use this screen to control the order in which featured content is displayed in the Workspace ONE Content using drag or deleting irrelevant content.
Batch Status Perform a Batch Import and review the details of your uploaded batch from this screen.
Settings Select to access content specific settings.

Mobile Content Management Dashboard

View and manage the general content status of your device fleet from the Content Management Dashboard, the default content view. Use this centralized page in the console to gain immediate insights about users, to analyze the content for making business decisions, and to act on warnings.

Following are the different views and parameters that are displayed on the dashboard.

Setting Description
Storage History Overview storage quotas using the six-bar graphical summary.
User/Content Status Summarize device content compliance at a glance using the status icon graphics. Each graphic fills to represent the percentage of devices or files that are in trouble. Select these icons to view devices that are out of compliance and to take administrative action.
Content Engagement Learn which documents are the most useful and in-demand for your end users and the documents that you might consider deprecating. Select the displayed information to navigate directly to a page where you can edit your content.
User Breakdown Information about end-user activity Today, This Week, or This Month. The icons represent your end users and are filled in with the percent of end users who are active.

Content Management List View

Act on the uploaded UEM Managed and synced Corporate File Server content from the Workspace ONE UEM console Content List View. The Content List View populates with the information you entered while uploading your content or repositories, providing an overview of all content.

Access this list by navigating to Content > List View.

Setting Description
UEM Managed View and manage the content you directly added to the UEM console in this default list view.
UEM Managed Menu Act on the UEM Managed Content using the available list view options.

Add Content – Select to add the UEM Managed Content to the UEM console.

Storage Used – Review the status bar to see the percentage of allotted storage consumed by end users.
Corporate File Servers View and manage synced repositories in this list view, or use the content list views for individual repositories.
Corporate File Servers Menu To display configured repositories in the list view, select Show Repositories.
Filter Find desired documents using the available filters.

Category – Filter content using the categories assigned from the UEM console.

Type – Filter content based on the file type.

Expiration Status – Filter content to display only the content set to expire in 14 days.
Active/Inactive Information about the content availability to end users.

Green circles display next to active content.
Red circles display next to inactive content. Inactive content is not searchable, viewable, or sent automatically to devices.
Name Select to edit the general Info, Details, Previous Version, Security, Assignment, and Deployment information you configured when adding your content. You can also download or delete previous content versions.
Action Menu Manage your content using the available menu options. The two Content List View action menus differ slightly.For UEM Managed content, a single file when selected shows VIEW DEVICES, ADD VERSION, DOWNLOAD, and MORE ACTIONS.
Multiple files when selected shows only the MORE ACTION menu. From the MORE ACTION menu, select DELETE to remove multiple files at the same time.

Options for Content Management

Use these options to manage uploaded or synced content and metadata in List View and other menus on Workspace ONE UEM console.

Action UEM Managed Corporate File Servers Automatic Template Manual Template User-Added Repository Category
Manage file settings on an individual basis. Edited settings only affect the individual file, not the entire repository’s settings.  
Download a local copy of a previous file version.          
Delete a previous file version from the console.          
Update an existing file with a new version, archiving the original file.          
Remove a file from the UEM Console.          
Remove file metadata from the UEM Console.    
Initiate a manual sync between the network content and Workspace ONE UEM.    
Remove an empty subcategory or empty category from the UEM Console.          
Update an existing file with a new version, archiving the original file.          
Add a subcategory to a category.          
Initiate a sync between Workspace ONE UEM and integrated Corporate File Servers.    
View Devices
Open a device list, view the device an individual file is assigned to.  
Push an individual file to a selected device.  
Remove an individual file from a selected device.  
Additional Options
Add a file to Featured Content so that the file displays prominently within the VMware Workspace ONE Content.
Download a local copy of the file.  
Remove a file from the UEM Console.          
Remove file metadata from the UEM Console.    

Settings for Content Management

Content Management settings consist of various configurations related to content management.

To access the menu of available configurations, select Settings.

Setting Description
Applications Access the configuration screens for VMware Workspace ONE Content and VMware Content Locker Sync.
Content Gateway Configure Content Gateway and download the installer.From Workspace ONE UEM console version 9.6 onwards, Unified Access Gateway (UAG) is the recommended installation type when configuring a Content Gateway node. You can use this option to configure a new Content Gateway on Unified Access Gateway or to migrate your existing Content Gateway to Unified Access Gateway.

For more information about configuring Content Gateway on Unified Access Gateway, see Workspace ONE UEM Components on Unified Access Gateway in the UAG documentation.
For information about migration, see Migrating Content Gateway to Unified Access Gateway documentation.
User Storage Configure storage quota exceptions for individual users. These exceptions provide the most granular level of storage assignment, and override organization or user group configurations set in Personal Content.
Advanced Configure file type restrictions, on-boarding and requiring content for on-boarding, and integrating with a third-party e-Signature vendor.
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