As a Workspace ONE Campus administrator, you can use the admin console to add and delete sites, buildings, floors, rooms, and cubicles from which app users select and reserve meeting spaces.

Add a Site

You must add a site location which encompasses your office buildings. Take the following steps to add a site to Workspace ONE Campus.
  1. There are two ways to add a site.
    • Navigate to the Site Management page and select the Add Site button.
    • Navigate to the Home screen and select the Start Creating button.
  2. The Add New Site screen displays.
  3. Use the Google Maps interface at the top of the screen to specify the site location. Grab the red pointer and drop it nearest to the location. Then zoom in and repeat until the red pointer accurately reflects the address.
  4. Complete the Site Name, Address, City, State, Country, Admin Name, E-mail, and Contact phone number.
    • In the scenario of a private home being used as a site, you can maintian the privacy of this address by entering the nearest public address in place of the actual, private Site Address.
  5. Select Create to save the site.

Next: Create one or more buildings for this site.

Add a Building

You must add at least one building to your site. Take the following steps to add a building with Workspace ONE Campus.

  1. Navigate to the Site Management page.
  2. Select the site to which you want to add a building.
  3. Select the Manage Site button.
  4. Select the Add drop down menu, then select Building. The Building screen displays in the right panel with details for the building you want to add.
  5. Complete details about the building in the right panel including the name of the building and the address (optional). Select the +Building button to add another building.
  6. If you are immediately adding floors to this building, proceed directly to Step 4b in the next section, Add a Floor. Otherwise, select the Done button.

Next: Create one or more floors for this building. You can also import floors and spaces in bulk which can save time. See the section on this page titled Import Floors and Spaces.

Add a Floor

You must add at least one floor per building that contains meeting spaces. Take the following steps to add a floor to a building in Workspace ONE Campus.

  1. Navigate to the Site Management page.
  2. Select the site that contains the building to which you want to add floors.
  3. Select the Manage Site button.
  4. Select the name of the building. There are two ways to add floors to a building. Choose one of the following methods to add a floor to that building.
    1. Select Add > Floor. The Add Floor screen displays in the right panel.
    2. With the Building screen displaying in the right panel, select the +Floor button. The Add Floor screen displays in the right panel.
  5. Complete details about the floor including the name of the floor and the floor number. The new floor is added once you enter the Floor Name and Floor Number.
  6. Select the +Floor button to add another floor.
  7. If you are immediately adding spaces to this floor, proceed directly to Step 6 in the next section Add Spaces. Otherwise, select the Done button.

Next: Create one or more meeting spaces for this floor.

Add Spaces

You must add at least one meeting space per floor of your building. Take the following steps to add a meeting space to a floor in Workspace ONE Campus, listing special features such as monitors, phone, and USB charging.

  1. Navigate to the Site Management page.
  2. Select the site that contains the building to which you want to add floors.
  3. Select the Manage Site button.
  4. Select the greater than sign (>) next to the building you are adding meeting spaces to. The listing of the floors displays under the building.
  5. Select the floor to which you want to add meeting spaces. The name of the floor displays in the right panel.
  6. To the right of the Spaces option, select the Edit button. The Spaces screen now displays in the right panel.
  7. Select the Add button. The Add Space screen displays. Complete the following options.
    Setting Description
    Name Enter the name of the space, which can be seen by app users. This can be a cubicle number like E023 or an informal reference like "foyer couch".
    Type

    Enter the type of meeting or working space. There can be only one type per space. Choose from the following.

    • Focus Seat
    • Phone Booth
    • Privacy Lounge
    • Sit Stand
    • Touchdown
    Features Specify the features of the space. You can select multiple features per space but you must select at least one.
    • DDA Accessible
    • Docking Station
    • Dual Monitor
    • Laptop Stand
    • Phone
    • Single Monitor
    • USB Charging
    Bookable

    Enable to make this space available to reserve. Disable to remove it from the pool of spaces available to reserve.

    Use this setting strategically to foster social distancing, for example, in a large area filled with cubicle space.

  8. When finished, select Create.

Import Floors and Spaces

You can import multiple floors and all its meeting spaces in bulk to Workspace ONE Campus, which can save time. You must have at least 1 building in the site you select. See the section on this page titled Add a Building.

  1. Navigate to the Site Management page.
  2. Select the site that contains the building to which you want to add floors and spaces.
  3. Select the Manage Site button.
  4. Select a building from the listing in the left panel. The Building panel displays to the right.
  5. In the right panel, to the right of the Import Floors and Spaces option, select the link Download sample file. The Save As dialog displays.
  6. Select a location on your device to save the import template CSV (comma separated values) file.
    Note: A CSV file (comma-separated values) is simply a text file whose extension has been changed from "TXT" to "CSV". It stores tabular data (text and numbers) in plain text. Each line of the file is a data record. Each record consists of one or more fields, separated by commas. It can be opened and edited with any text editor. It can also be opened and edited with Microsoft Excel.
  7. Open this CSV file with the editor of your choice.
    Note: The CSV file features several columns that correspond to the options on the Building and Floors panels. When you open the CSV template, notice that sample data has been added to each column in the template. The sample data is presented to inform you what kind of data is required and what format it must be in. As you enter information about your own spaces, do not stray from the format presented by the sample data.
  8. Fill out the CSV file with your meeting space information, save it, and import the CSV file from the Building panel.

Apply Edits to Multiple Spaces

You can make certain edits to multiple spaces all at once, for example, if you add a new feature like dual monitors to all your privacy lounges. Take the following steps to apply edits to multiple spaces in Workspace ONE Campus.

  1. Navigate to Site Management and select the site that contains the spaces you want to edit.
  2. Select Spaces. The list of spaces for the entire site displays.

    Scroll to the bottom of the page to increase the number of visible objects per page. The maximum is 100. Edits made to multiple spaces are applicable per page only. For example, if you have 300 spaces to edit and the maximum spaces visible per page is 100, then you must make 3 editing sessions to complete your task.

  3. Enable checkboxes to the left of each space you want to edit.
  4. Select the Edit button. The Edit screen displays.
  5. Complete the following options to make the edits.
    Option Description
    Spaces Read only option, displays the number of spaces you have selected to edit.
    Type Required. You must select a type when making multiple-space edits. If the type of space selected here differs from the original space type, then the space type will be updated. To avoid changing types, consider selecting only spaces of one single type per editing session.
    Features Select from the list of available features. You can select more than one feature.
    Bookable Select whether or not this space is available for mobile app users to reserve.
  6. Select the Update button.

Apply Edits to a Single Space

In addition to all the changes you can make by applying edits to multiple spaces (described above), when you edit a single space, you can change its Floor and Building.

Make Inline Edits to Spaces

Take the following steps to make individual inline edits to spaces.

  1. Navigate to Site Management and select the site that contains the spaces you want to edit.
  2. Select the Manage Site button.
  3. Select '>' next to the building name. All the floors of that building display.
  4. Select the Floor that contains the spaces you want to edit. The floor name appears in the right panel.
  5. Select the Edit button in the right panel. The Spaces listing displays in the right panel.
  6. You can change the Space Name, change the Bookable status, the Type, Features, and you can Delete the space.
    • Add or Remove Columns – Select the column selection icon () to add or remove columns from the site listing.
    • Sort by Column – Select the column header in the site listing to toggle between ascending and descending order.
    • Filter – Select the filter indicator () and enter the search parameter. The active filter applies changes to the listing as you type. To reset, select the active filter indicator () and delete the search parameter.

Delete Spaces, Floors, Buildings, and Sites

Take the following steps to delete resources that you have added.

Note: You ARE able to delete entire sites, buildings, and floors while they contain bookable and unbookable spaces. You will receive a confirmation prompt but be careful when deleting these resources. If you have deleted resources in error, refer to the Import Floors and Spaces section.
  • Delete Spaces
    1. Navigate to Site Management > select site > Spaces > select one or more spaces
    2. Select the Delete button. A confirmation prompts displays.
    3. Select Confirm.
  • Delete Floors
    1. Navigate to Site Management > Manage Site
    2. Select '>' next to the building name. All the floors of that building display.
    3. Select the floor you want to delete,
    4. Select the button to the right. A popup displays the options Delete and Edit.
    5. Select Delete. A confirmation prompts displays.
    6. Select Confirm.
  • Delete Buildings
    1. Navigate to Site Management > Manage Site
    2. Select the button to the right of the building you want to delete. A popup displays the options Delete and Edit.
    3. Select Delete. A confirmation prompts displays.
    4. Select Confirm.
  • Delete Sites
    1. Navigate to Site Management
    2. Select the checkbox to the left of the site you want to delete.
    3. Select the Delete button above the listing. A confirmation prompts displays.
    4. Confirm by selecting Delete.