Use best practices for roles and permissions to maximize the security and manageability of your vCenter Server environment.
VMware recommends the following best practices when configuring roles and permissions in your vCenter Server environment:
Where possible, assign a role to a group rather than individual users.
Grant permissions only on the objects where they are needed, and assign privileges only to users or groups that must have them. Use the minimum number of permissions to make it easier to understand and manage your permissions structure.
If you assign a restrictive role to a group, check that the group does not contain the Administrator user or other users with administrative privileges. Otherwise, you might unintentionally restrict administrators' privileges in the parts of the inventory hierarchy where you have assigned that group the restrictive role.
Use folders to group objects. For example, to grant modify permission on one set of hosts and view permission on another set of hosts, place each set of hosts in a folder.
Use caution when adding a permission to the root vCenter Server objects. Users with privileges at the root level have access to global data on vCenter Server, such as roles, custom attributes, vCenter Server settings.
Consider enabling propagation when you assign permissions to an object. Propagation ensures that new objects in the object hierarchy inherit permissions and are accessible to users.
Use the No Access role to mask specific areas of the hierarchy. The No Access role restricts access for the users or groups with that role.
Changes to licenses propagate as follows:
To all vCenter Server systems that are linked to the same Platform Services Controller.
To Platform Services Controller instances in the same vCenter Single Sign-On domain.
License propagation happens even if the user does not have privileges on all vCenter Server systems.