Options for Sharing Dashboards

You can share predefined or custom dashboards using URLs, emails, and by copying the code to embed the dashboard into confluence or other internal official web pages. You can also assign and unassign a dashboard to specific user groups and export the dashboard configuration details.

When you use a non-authenticated shared URL, as a user you can open the dashboard in a new browser session. If you have already logged into VMware Aria Operations in another session, you are redirected to this dashboard and the user authentication permissions apply. To ensure that the non-authenticated URL opens the intended dashboard, as a user you must log out from all existing user sessions.

The dashboard shared with the URL opens in a page where you can access all the widgets within the dashboard and you can interact with the given widgets at the same time. A non-authenticated dashboard however, does not allow you to browse to other areas of VMware Aria Operations.

Dashboard sharing can only be applied to Groups with a VMware Aria Operations Standard Edition license.

Where You Can Access the Options to Share Dashboards

From the left menu, click Visualize > Dashboards. From the Dashboards panel, click on an existing dashboard and then click the Share Dashboard icon in the top-right corner.

Table 1. Options in the Share Dashboard Dialog Box

Option	Description
URL	Allows you to copy the tiny URL for the selected dashboard. Set the expiry period for the link to 1 day, 1 week, 1 month, 3 Months, or Never Expire. Click Copy Link to copy the link to a new window from where you can view the dashboard. Note: As a user, if you open a shared link and you are logged into VMware Aria Operations, you are navigated to your default dashboard, instead of viewing the shared one. As a user, if you log in to the same IP that was shared with you previously, you cannot access the page with the same browser. As a user, ensure that you have the following permission: Dashboards > Dashboard Management > Share (Public). You can stop sharing a dashboard you had previously shared. To stop sharing a dashboard, click the Unshare Link option and enter the URL of the dashboard that you want to stop sharing and click Unshare. Authentication is not required to view the shared dashboard.
Email	Allows you to send an email with the URL details of the dashboard, to a specific person. Set the expiry period for the link to 1 day, 1 week, 1 month, 3 months, or Never Expire. Configure an SMTP instance. See Add a Standard Email Plug-In for VMware Aria Operations Outbound Alerts. Enter an email address and click the Send Email button to send an email with the URL details of the dashboard. Authentication is not required to view the shared dashboard.
Embed	Provides an embedded code for the dashboard. You can use this code to embed the dashboard in relevant confluence pages that your company executives routinely use and analyze. Set the expiry period for the link to 1 day, 1 week, 1 month, 3 Months, or Never Expire. Note: If you embed a dashboard in the Text widget, the widget does not display any data. When you open an HTML/confluence page with an embedded dashboard from the same browser that you have logged into VMware Aria Operations, the dashboard does not load. Authentication is not required to view the shared dashboard.
Groups	Allows you to assign and unassign a dashboard to specific user groups. Select the group to which you want to grant dashboard access from the drop-down menu. To share dashboard edit privileges with the group, select the Allow Editing check box if a dashboard is shared with a group. Click Include. You can include more than one group. From the label, select the cross mark to unassign the dashboard. Log in to VMware Aria Operations to view the shared dashboard.
Export	Allows you to export the dashboard configuration details. Log in to VMware Aria Operations to export/import a dashboard.