As an admin, you can determine how the end users must use the Workspace ONE Content app after they are provided access to the corporate data. To exercise control over the end users’ interaction with the Content app, you can configure certain settings for the app on the Workspace ONE UEM console.

What can you do with the Workspace ONE Content settings page?

The path to the settings page on the UEM console is Groups & Settings > All Settings > Content > Applications > Workspace ONE Content.

With the Workspace ONE Content App settings page, you can:

  • Define the settings and policies used by the application.
  • Enable the general settings for the application.
  • Provide a terms of use agreement to the user on the app.
  • Determine how the notifications must be seen on the app.

Determine your Organization group hierarchy

Before you review and modify the settings, understand the two types of inheritance/override options for the organization group hierarchy available at the top and bottom of the settings page and determine your choice. For more information about these settings, see Override Versus Inherit Setting for Organization Groups.

  • Current Setting - Select whether to Inherit or Override the displayed settings. Inherit means use the settings of the current organization group's parent OG, while Override enables the settings for editing so you can modify the current OG's settings directly.
  • Child Permission - Select the available behavior of child organization groups that exist below the currently selected organization group. Inherit only means child OGs are only allowed to inherit these settings. Override only means they override the settings, and Inherit or Override means you can choose to inherit or override settings in child OGs that exist below the currently selected OG.

Settings and Policies

You can select the profile that best suits your Workspace ONE Content app from the Settings and Policies section.

Setting Description
Application Profile Use this setting to define the security policies and settings that the Content app must use.

By selecting Default, you can apply the default security policies and settings to the Content app. And, if you want to override the default settings, select Custom and create a unique profile.

iOS Profile This setting appears when you enable Application Profile setting. Use the drop-down menu to select a custom-created SDK profile for iOS devices.
Android Profile This setting appears when you enable Application Profile setting. Use the drop-down menu to select a custom-created SDK profile for Android devices.

General

You can configure the general settings to decide how the user must access, view, upload, and store the content on the Content app.

Setting Description
Numbers of Days to Keep Content New

Use this setting to determine how many days you want a newly added content to show as 'new' in the Workspace ONE Content app.

Block Enrollment via Content, Boxer, and Web

Use this setting to prevent users from accessing the Content app in standalone mode. Users must first enroll using Hub and then access the Content app.

If Workspace ONE Content uses the Workspace ONE SDK for iOS in Objective-C, then MDM enrollment is required for the single-sign on SDK setting to function correctly.

Change Repository Name for Managed Content

You can use this setting if you want to change the Managed Content repository's name.

When you enable this setting, the Root Repository Name field appears where you can provide a new name for the repository.

Root Repository Name This field appears when you enable the Change Repository Name for Managed Content setting. You can enter the new name you want to use for your Managed Content repository.
Allow Hyperlinks

Use this setting to control how and where users open hyperlinks.

Enable this setting to allow your users to open hyperlinks in a document. You can set the app in which you want to open the hyperlinks.

For example, you can use Workspace ONE Web for better security of your content.

Open Internet Links with This setting appears when you enable the Allow Hyperlinks setting. You can select the application in which hyperlinks from a document must be opened.
Local Storage

Use this setting if you want to provide a storage alternative for managed content.

Workspace ONE UEM database is the default storage location for managed content. To avoid issues with the database performance, you can free up space in the database by moving the managed content to the Local File Storage.

Upload on Wi-Fi Only Use this setting if you want to permit content uploads from Workspace ONE Content using Wi-Fi connections only.

Terms of Use

To ensure the users abide by the policies, you can provide the terms of use that the user must accept soon after the user logs in to the Content app.

For more information about configuring the terms of use, see Terms of Use Configuration.

Setting Description
Required Terms of Use You can select the Terms of Use that you want your user to accept when the user logs in to the Content app.

Notification

You can set the type of notifications the user must see on the Content app for the specific platforms.

Setting Description
Platform Select the platform for which you want to configure notification settings.
Application Type Use this setting to select either the app store build or the custom (enterprise) build of the application.

You can select System to use the app store build or Internal to use the custom or the enterprise build.

Application Name If you have selected the application type as Internal, you can select the application's name from the drop-down menu.
Bundle ID Bundle ID is the unique number used to identify the app in the app store. If you have selected the application type as Internal, provide the Bundle ID number.
Badge Count Use this setting to create and display badges on Workspace ONE Content for either the required documents or downloaded documents. You can also restrict the badge counts.

The badge counts can be set as Required, Updates Only (For Downloaded Content), or None.

Required: Badge Count represents the number of required documents that the user has not opened through the Workspace ONE Content. The Badge Count tracks the 'read' status for required documents per user across multiple devices. When a user with multiple devices reads a required document, then all other devices reflect the document as read.

Updates Only (For Downloaded Content): Badge Count represents the number of downloaded documents that have updates or new versions available.

None: Badge Counts are restricted for Workspace ONE Content.