The List View page, which you can find by navigating to Accounts > Users > List View, provides useful tools for common user account maintenance and upkeep within Workspace ONE Express.

Customize List View

You can use the User Accounts List View to create customized lists of users immediately. You can also customize the screen layout based on criteria that is most important to you. You can export this customized list for a later analysis and add new users individually or in bulk.

Action Description
Filters

View only the desired users by using the following filters.

  • Security Type
  • Enrollment Organization Group
  • Enrollment Status
  • User Group
  • User Role
  • Status
Add
  • Add User – Perform a one-off addition of a basic user account. Add an employee or a newly promoted employee that needs access to MDM capabilities.
  • Batch Import – Add multiple users into Workspace ONE by importing a comma-separated values (CSV) file. Enter a unique name and description to group and organize multiple users at a time. For more information, see Batch Import Users or Devices.

Layout

Enables you to customize the column layout.

  • Summary – View the List View with the default columns and view settings.
  • Custom – Select only the columns in the List View you want to see. You can also apply selected columns to all administrators.
Sorting Most columns in the List View (in both Summary and Custom Layout) are sortable including Devices, User Groups, and Enrollment Organization Group.
Export Save an XLSX or CSV (comma-separated values) file of the entire List View. Both file formats can be viewed and analyzed with MS Excel.

Interact with User Accounts

The list view also features a check box to the left of each user account. View user details by selecting the hypertext user name in the General Info column.

The Edit icon This is the edit icon, shaped like a gray pencil. enables you to make basic changes to the user account. Selecting a single check box causes two action buttons to appear, Add Device and More Actions.

You can select multiple user accounts using the check box, which, in turn, modifies the available actions.

Action Description
Send Message. Provide immediate support to a single user or group of users. Send a User Activation (user template) email to a user notifying them of their enrollment credentials.
Add Device. Add a device for the selected user. Only available for single user selections.
More Actions Display the following options.

Add to User Group.

Add selected users to new or existing user group for simplified user management. For more information, see Edit User Group Permissions, Express.

Remove from User Group.

Remove selected users from the existing user group.

Change Organization Group

Pre-populated setting reflects the existing organization group.

Delete

If a member of your organization permanently ends employment, you can quickly and completely delete a user account. Deleting account information is the equivalent of the account never having existed in the first place. A deleted account cannot be reactivated. If a deleted account owner returns, a new account must be created for them.

Activate

Activate a previously deactivated account if a user returns to an organization or must be reinstated in the company.

Deactivate

Deactivation is a security measure. Deactivate is used when a user is missing in action, their device is out-of-compliance, or their device is lost or stolen. All the information about a deactivated account is kept, such as name, email address, password, enrollment organization group, and so forth.

A deactivated account simply means no one with these account credentials is allowed to log in while the account is deactivated. Once the security issue is resolved (user is located, device becomes compliant, the device is recovered) then you can Activate the account.